# MyOps (full content) > MyOps is the AI-powered command center for real estate operations: one platform for listings, transactions, finances, team performance, and training, used by individual agents, teams, and brokerages. Web app: https://app.myops.ai. Contact: hello@myops.ai. ## About MyOps started inside one of the largest real estate teams in the United States. Founders Jonathan Spears and Maria Coukoulis built the dashboards, workflows, and training systems that kept a high-volume team running, then turned them into software so any agent, team, or brokerage can run on the same systems. Everything shipped comes from systems that worked inside a top-producing team before they became software. ## Product summary - MyTeam (dashboards): sales volume, units sold, expenses, and profit in one real-time dashboard. The Agent Leaderboard shows where every agent stands, and MyEssentials keeps team notes, vendor lists, and passwords one click away. - MySystems (workflows): listing and contract forms, finances, open houses, and buyer needs, already built and ready to use on day one. Every workflow the team relies on lives in one organized place, so the business runs the same no matter who is working. - Maria AI (assistant): ask for sales volume, expenses, agent production, or deal progress and get the answer in seconds instead of digging through spreadsheets. Maria also keeps property details, gate codes, vendor contacts, and access instructions on hand, so nobody has to call around for information. - MyClassroom (training): upload training videos, scripts, and playbooks so every agent learns from the same source. New hires ramp up on the systems the best people already use. - MyOps Mobile: listings, leaderboards, financials, and Maria on iPhone and Android. Available now on the App Store (https://apps.apple.com/us/app/myops/id6751596851) and Google Play (https://play.google.com/store/apps/details?id=com.myops.app). ## Pricing - Member / Small Teams: $84/month (1 seat, 50 GB storage, AI included with 25k AI tokens per person per month, +$74/seat for additional users). - Growth: $499/month, includes 10 seats, AI included. - Pro: $999/month, includes 30 seats. - Enterprise: custom. - Every plan starts with a free trial at https://app.myops.ai/signup; no card required to start. ## Support and contact - Help docs: https://support.myops.ai/docs - Customer support: https://support.myops.ai (email support@myops.ai) - Sales and demos: hello@myops.ai or the contact form at /contact ## FAQ (full text) URL: https://www.myops.ai/faq ### About MyOps **What is MyOps?** MyOps is a real estate team operations platform that serves as the single source of truth for a team's business data. It centralizes listings, contracts, commissions, expenses, agent earnings, vendors, and documents in one place, with an AI assistant on top so a team can retrieve anything in seconds. MyOps is built for principal-led real estate teams, not for single agents or brokerage compliance. **Who is MyOps for?** MyOps is built for principal-led real estate teams that already run like a business, usually teams with an operator or assistant managing the back end. The team lead gets a clear view of what the team earns, the operator gets one system instead of many spreadsheets, and every agent can see their own numbers. **Is MyOps a CRM?** No, MyOps is not a CRM. MyOps is the system a real estate team runs on after a client is acquired: the listing, the contract, the commission, and the financials around each deal. Teams keep their existing CRM for lead capture and nurture and use MyOps for operations and financial truth. **Does MyOps work on mobile?** Yes. MyOps has a mobile app built for agents in the field, so they can ask the AI for access instructions, floor plans, commissions, and documents without calling the office. The desktop version is built for the operator who runs the business day to day. ### How MyOps compares **How is MyOps different from brokerage's tools?** Brokerage tools are built for compliance and getting agents paid, not for showing a team the health of its business. MyOps separates what a team lead earns individually from what they earn off their agents, produces a real profit and loss, and gives every agent visibility into their own performance. It is the operational and financial layer a team owns on top of the brokerage. **How is MyOps different from Sisu?** Sisu is built primarily for larger teams and brokerage networks and focuses on performance tracking and accountability. MyOps is built for principal-led teams and centers on operations, financial truth, and an AI assistant over the team's own data, and it stays brokerage-agnostic. **Does MyOps replace spreadsheets, Monday, or Asana?** Yes. MyOps replaces the spreadsheets, Google Drive folders, and generic project tools that real estate teams stitch together, because those were never built for real estate operations or commission tracking. It brings listings, contracts, financials, vendors, and documents into one system designed for how teams actually work. **Does MyOps connect to my CRM like Follow Up Boss or Pipedrive?** MyOps is designed to run alongside a CRM rather than replace it, and deeper CRM connections are on the roadmap. The CRM keeps owning lead capture and nurture, while MyOps owns the operational and financial workflow once a client is acquired. **Does MyOps replace QuickBooks?** It depends on how a team uses QuickBooks. MyOps connects to bank accounts and cards through Plaid, categorizes expenses, and produces a living profit and loss you can export at any time. Teams that run payroll and full bookkeeping usually keep QuickBooks, while teams that mainly want the financial health of their real estate business often find MyOps covers it in a format built for the industry. We are currently looking at a potential integration but need to shape specifically how that could look. **Does MyOps connect to the MLS?** Not yet. MLS auto-fill on new listings is one of the most requested features on the MyOps roadmap. Every MLS is structured differently, so MyOps is building it to hold up across markets rather than shipping something that only works in one. ### Owning your data **Why should my real estate data live outside my brokerage?** Because a team's data is a business asset that should move with the team, not stay locked inside a brokerage platform. As brokerages consolidate, agents increasingly want their operating history with a neutral third party. With MyOps, if a team changes brokerages, its listings, financials, vendors, and history come with it intact. **Can I sell my real estate business if my data is in MyOps?** Yes, and it is one reason teams adopt MyOps. A real estate team is a sellable asset, and it is far easier to value or hand off when the operational and financial history lives in one organized place instead of scattered across brokerage tools you cannot export cleanly. **What happens to my data if I leave MyOps?** The data belongs to the team. Data ownership is the founding principle of MyOps. ### Financials and reporting **How does MyOps track team finances?** MyOps recognizes that a team lead runs two businesses at once: their own production and the earnings from their agents. It keeps those separate, giving a full profit and loss for the team and a separate one for the lead's individual business, plus earnings by agent, income by lead source, and pending volume. **Can I see how much each agent earns me?** Yes. MyOps shows, down to the dollar, what a team lead earns off each agent, what the agent earned, what went to the brokerage, and what share of sales it took to get there. That turns recruiting, coaching, and retention into data-backed decisions. **Does MyOps track referrals?** MyOps captures inbound referrals in the contract workflow so they flow into a team's financials. Dedicated outbound referral tracking, with its own reporting so referral volume stays separate from production, is in active development with referral-heavy teams. ### The AI assistant **What can the MyOps AI assistant do?** The MyOps AI assistant, named Maria, is a chat interface for a team's business data. Agents can ask for access instructions, a compensation agreement, a floor plan, a rental projection, a vendor, or a commission, by voice or text, and get answers pulled from the team's own data in seconds. It works because the data lives in MyOps, so the more a team loads, the more useful it becomes. **Is MyOps just an AI tool?** No. MyOps is an operating system for a real estate team, and the AI is the layer that makes the underlying data instantly accessible. The lasting value is the single source of truth, and the AI is what makes it effortless to use. ### Getting started **How hard is it to get my data into MyOps?** Getting set up is guided. MyOps helps a team load its initial data and then onboards the agents. Today, listings and contracts are entered through simple forms, and AI-assisted import is coming to make bringing in historical data much faster. Teams that load their data tend to stay, so onboarding is a hands-on part of the process. **Will my agents actually use MyOps?** Agents adopt MyOps because it works in their favor. The leaderboard creates healthy competition, and for the first time each agent sees their own profit and loss and runs like a business owner. On the operator side, the AI answers the repetitive questions agents used to ask by phone. **Can a single agent use MyOps?** Yes. MyOps is built for teams, but individual agents run on it too, including an owner who is also actively producing. ### Access, security, and pricing **Who on my team can see what in MyOps?** MyOps has four roles: owner, global admin, admin, and agent. Agents see their own financials and the team's shared operational data but not other agents' earnings, admins see operations without the financial detail, and owners control what each person can access. **Is my data secure in MyOps?** MyOps uses encrypted connections and a role-based permission system that controls exactly what each person on a team can and cannot see, from the owner down to an individual agent. Protecting customer data is an ongoing priority as MyOps grows. **How much does MyOps cost?** MyOps pricing is based on the size of your team, and every plan starts with a free trial. See the MyOps pricing page for current plans. ## Blog posts (full text) --- ### Maria Coukoulis Featured in Luxury Presence URL: https://www.myops.ai/blog/maria-coukoulis-featured-in-luxury-presence Published: 2026-06-15 Tags: Press, Profitability, Real Estate KPIs Maria Coukoulis, COO of Spears Group and Co-Founder of MyOps, was featured by Luxury Presence on profitability vs production volume in real estate. Maria Coukoulis, Chief Operating Officer of Spears Group and Co-Founder of MyOps, was recently featured by Luxury Presence to discuss a topic that many real estate leaders overlook: the difference between production volume and business profitability. In the feature, Maria shared insights from her experience building operational systems for high-performing real estate teams, emphasizing the importance of tracking meaningful business metrics rather than relying solely on sales volume and transaction counts. ## Looking Beyond Real Estate Sales Volume One of the most common questions Maria asks team leaders is simple: > What was your net income on that? While production volume is often celebrated in real estate, it does not necessarily reflect the financial health of a business. Revenue growth, transaction counts, and listing volume can create a misleading picture if profitability and expenses are not being monitored closely. According to Maria, sustainable growth starts with understanding the numbers that directly impact profitability. ## 1. Net Income Is a Key Real Estate KPI Many real estate professionals track gross commissions and sales volume but spend less time analyzing net income. At Spears Group, Maria implemented structured profit-and-loss reviews to create visibility into both revenue and expenses. By separating team leader production from team operations, leadership gained a clearer understanding of overall business performance. For real estate teams looking to improve profitability, regularly reviewing net income can provide a more accurate measure of business health than production volume alone. ## 2. Lead Source Attribution Drives Better Marketing Decisions Understanding where business originates is critical for effective marketing and budget allocation. Rather than grouping leads into broad categories, Maria advocates for detailed lead source tracking. Identifying the original point of contact allows teams to understand which marketing efforts are generating the highest return on investment. This approach helped Spears Group identify: - Repeat clients as a strong source of personal production opportunities. - Website-generated leads as a top-performing source for team growth. - Marketing channels that justified increased investment based on measurable results. Detailed lead attribution enables real estate teams to make data-driven marketing decisions instead of relying on assumptions. ## 3. Cost Per Agent Reveals Team Performance Another metric Maria emphasizes is cost per agent. Many team leaders evaluate overall production without fully understanding the resources required to support each agent. By analyzing agent-specific profitability, leaders can better assess staffing, support structures, and resource allocation. This level of operational visibility helps identify opportunities for improved efficiency while supporting sustainable team growth. ## 4. Helping Agents Think Like Business Owners Financial awareness should not be limited to leadership. Maria encourages real estate teams to provide agents with greater visibility into their individual performance metrics. When agents understand their expenses, profitability, and return on investment, they are better equipped to make informed business decisions and build stronger personal brands. Creating a culture of accountability and financial literacy can lead to stronger long-term performance across the entire organization. ## Building a Data-Driven Real Estate Business As competition increases across the real estate industry, operational efficiency and financial clarity have become increasingly important. Maria's approach focuses on replacing assumptions with measurable performance indicators, helping teams make informed decisions about growth, marketing, hiring, and profitability. While production volume remains an important benchmark, long-term success is often determined by a team's ability to understand its financial performance, track lead sources effectively, and optimize operations through data-driven decision-making. For real estate leaders looking to scale sustainably, the conversation is shifting from volume alone to profitability, efficiency, and operational excellence. --- ### How to Scale a Real Estate Business URL: https://www.myops.ai/blog/how-to-scale-a-real-estate-business Published: 2026-03-24 Tags: Scaling, Real Estate Operations, Team Structure Scaling a real estate business is not about working more hours. It is about building the right systems. Growth comes from operations, not just production. Scaling a real estate business is not about working more hours. It is about building the right systems. In a recent feature on Jonathan Spears, co-founder of MyOps, we see a clear example of what it takes to grow quickly in real estate. The key takeaway is simple: growth comes from operations, not just production. ## Why Most Real Estate Businesses Fail to Scale Most agents hit a ceiling because their business depends entirely on them. Common issues include: - No repeatable processes - Inconsistent execution - Lack of operational support - Poor team structure Without systems, growth stalls. ## The Shift: From Agent to Operator To scale a real estate business, you need to stop operating as an individual agent and start running a business. That means: - Building repeatable processes - Delegating execution - Creating structure within your team This is what allows consistent growth beyond personal production. ## The Systems Required to Scale a Real Estate Business Sustainable growth rests on four systems working together: standardized processes, documented SOPs, a clear team structure, and the operational tools that keep everything moving. ### Standardized Processes Every part of the business should follow a clear process: - Listings - Buyers - Transactions Consistency is what creates scalability. ### SOP Implementation Documented SOPs ensure: - Tasks are completed the same way every time - Team members know their roles - Errors and delays are reduced ### Team Structure A scalable real estate team separates responsibilities: - Agents generate revenue - Operations handle execution - Support roles maintain consistency Without structure, growth creates chaos. ### Operational Systems Scaling requires systems that: - Keep deals moving - Reduce bottlenecks - Maintain consistency across the business This is what turns production into a scalable operation. ## How MyOps Helps Real Estate Teams Scale MyOps focuses on building the operational foundation behind high-performing real estate businesses. We help teams: - Build clear, repeatable processes - Implement SOPs across the business - Structure teams for scalability - Remove operational bottlenecks The result is a business that runs consistently without relying on one person. > If you want to scale a real estate business, the focus should not be on doing more deals yourself. It should be on building systems that allow your business to grow without you at the center. [Read the full interview with Jonathan Spears](https://homecodereviews.com/interviews/jonathan-spears-how-he-built-a-100m-real-estate-business-before-25/) --- ### Why MyOps Was Created URL: https://www.myops.ai/blog/why-myops-was-created Published: 2026-02-02 Tags: Real Estate Operations, Team Software, Business Growth Real estate does not have a talent problem, it has an operations problem. Why we built MyOps: one platform replacing spreadsheets and disconnected tools. The real estate industry does not have a talent problem. It has an operations problem. Too many agents and teams are running complex, multimillion-dollar businesses using disconnected real estate software, spreadsheets, and manual processes that were never designed to scale. MyOps was created to solve that problem with one centralized real estate operations software platform. ## The Problem With Traditional Real Estate Software Most real estate professionals rely on a patchwork of tools to run their business. Spreadsheets, accounting software, and shared drives all live separately, creating inefficiency and confusion. The result is disorganized operations, limited visibility into finances, excessive administrative work, and systems that break as teams grow. Jonathan Spears, a nationally recognized luxury real estate agent with more than $2.5 billion in career sales, experienced these challenges firsthand while scaling his business. At the same time, Maria Coukoulis, the COO behind the growth of Spears Group into one of the largest real estate teams in the country, saw the operational strain caused by disconnected systems. They knew real estate teams needed better software. ## Turning Real-World Experience Into Scalable Systems As production increased, so did complexity. Listings, contracts, financials, team performance, passwords, and property data were spread across multiple platforms with no central source of truth. Jonathan and Maria began building internal systems designed specifically for real estate operations. These workflows supported Jonathan's rapid growth, including becoming the first agent to surpass $1 billion in sales before the age of 30, and helped Maria scale Spears Group into a high-performance organization. Those proven systems became the foundation of MyOps. ## What Makes MyOps Different MyOps is an all-in-one real estate operations software platform built to replace fragmented tools with a single, unified system. Unlike traditional real estate software that focuses on only one part of the business, MyOps supports the entire operation in one place, including: - Listings and transactions - Financial tracking and reporting - Team management and accountability - Workflow automation - Secure storage for critical business information Whether you are a solo agent looking to scale or a growing team needing structure, MyOps functions as true real estate team software built for long-term growth. ## Built by People Who Have Done It MyOps was not created in theory. It was built by real estate professionals who have successfully scaled at the highest level. Every workflow and feature exists because it solved a real operational problem inside a $2.5B+ real estate business. That real-world experience is what makes MyOps different from other real estate software platforms. ## The Mission Behind MyOps The mission of MyOps is to empower real estate professionals with the same systems and insights that fueled over $2.5 billion in sales and scaled one of the top real estate teams in the country. MyOps exists to eliminate operational chaos so agents and teams can focus on growth, profitability, and delivering an exceptional client experience. ## The Future of Real Estate Operations MyOps is not just another real estate software company. It is a purpose-built real estate operations platform designed for agents and teams who want to scale efficiently and profitably. Smarter systems lead to stronger teams and better businesses. > Welcome to MyOps.